Add green coffee to Factory: the bean catalogue and receiving stock

Inventory, the Schedule picker and every roast all refer to a green bean, so the catalogue comes first. A green bean in Factory is a coffee you source: its origin, process, supplier and tasting notes, with no quantities. A lot in Inventory is a physical delivery of that coffee: a weight, a received date, a lot number and a shelf. Keep the two separate and stock control becomes automatic: each roast records a deduction against the lot it came from.

Add a coffee to the catalogue

1. 1Open Green Beans in the left rail and press Bean. The Add green coffee bean dialog opens.
2. 2Enter the Name as you say it on the roastery floor, for example Ethiopia Guji Hambela, and the Country. These two are required.
3. 3Add a short Coffee code such as ETGH. It is the per-coffee token batch numbers can use, so a label reading ETGH-261019-03 tells the packer what is in the bucket.
4. 4Fill in Process, Producer, Farm, Variety, Harvest year, Altitude (min and max) and the Cupping score from the importer's sheet. None of these are mandatory, all of them show up on the bean detail and in filters later.
5. 5Pick a Supplier, or press New to add one on the spot: contact name, company, email, phone, country, city and website. Suppliers sync with Roastnet so the same list appears on the web.
6. 6Press Save bean. The coffee now exists in the catalogue, with no stock yet, and appears in the Inventory and Schedule pickers.

Receive the bags

1. 1Open Inventory and press Receive greens.
2. 2Choose the Bean from the catalogue and enter the Weight of the delivery in kilograms (or pounds if your units are imperial). Receive what physically arrived, one lot per delivery, not a running total.
3. 3Set the Received date. It defaults to today; change it if you are catching up on a delivery from last week so the ageing is right.
4. 4Pick a Warehouse location. Locations are managed in Roastnet (Operations, Setup, Warehouse locations) and show up here once you are connected; they tell the roaster which rack to walk to when the schedule says Ethiopia.
5. 5Type the supplier's Lot number so you can trace the bag back to its paperwork, and any Notes such as bag count or packaging.
6. 6Press Receive. The lot appears in the Inventory table with its on-hand weight and a Synced or Pending sync status. Offline, it is saved locally and pushed to Roastnet when you reconnect.

Reading the Inventory table

Each row is a lot: Bean, Country, Process, Supplier, Lot, Location, On hand and Status. The search box and the country, process, supplier and location filters narrow the list. The count badge shows how many lots match. On hand is the live balance: it falls by the green weight when a batch is scheduled against the lot. That weight is refunded if the batch is cancelled, so the figure already accounts for coffee committed to today's plan. Lots that reach zero drop out of the Schedule picker.

Edit, write off, delete or sell a lot

Click a row to open the lot. Use Edit details to correct the lot number, location and notes, then click Save changes. Write off weight deducts spoilage, samples or a spill with a reason, and rejects an amount above the current balance. Delete lot removes the lot locally and sends a delete event to Roastnet when the connection returns. Use it for a bag received by mistake, not one you have used up. A lot that has not synced yet also shows Discard in the table. This removes the local row and its queued event without anything leaving the device. The Sell button lists spare green on the Roastnet market; the Buy Green tutorial covers that process.

Bean detail and bags on hand

Back in Green Beans, click a coffee to open its details. The top half is the catalogue record, editable with Edit and Save changes. The Bags on hand list underneath shows every open lot of that coffee with lot number, location, balance and received date. If a lot is missing, you received it against a different bean. This is the most common cause of a picker showing the wrong coffee.