[{"data":1,"prerenderedAt":219},["ShallowReactive",2],{"guides-en-GB-cafe-wholesale-account-terms":3},{"kind":4,"guide":5,"categorySlugs":211},"guide",{"key":6,"slug":6,"slugs":7,"category":15,"order":16,"schema":17,"title":18,"seoTitle":19,"description":20,"excerpt":21,"keywords":22,"published":30,"updated":30,"readingMinutes":31,"cover":32,"related":35,"body":61,"faq":125,"products":132,"sources":145,"paths":154,"slugMap":155,"categorySlug":210},"cafe-wholesale-account-terms",{"de-DE":8,"fr-FR":9,"es-ES":10,"es-419":10,"pt-BR":11,"pt-PT":12,"it-IT":13,"nl-NL":14},"konditionen-fuer-cafe-grosshandelskunden","conditions-commerciales-pour-les-cafes","condiciones-comerciales-para-cafeterias","condicoes-comerciais-para-cafeterias","condicoes-comerciais-para-cafes","condizioni-commerciali-per-i-bar","leveringsvoorwaarden-voor-cafes","selling",51,"Article","Cafe account terms: credit, minimums and equipment on loan","Wholesale Coffee Account Terms for Cafes","Terms for cafe wholesale coffee accounts: payment terms, credit checks and limits, minimum orders, delivery, price reviews and equipment loan agreements.","Most bad debts and lost machines in roasting come from accounts opened on a handshake. The terms to put in writing before the first delivery, and how to enforce them politely.",{"primary":23,"secondary":24,"intent":29},"wholesale coffee account terms",[25,26,27,28],"coffee equipment loan agreement","cafe credit terms","free espresso machine contract","wholesale coffee terms and conditions","informational","2026-10-09",7,{"figure":33,"kicker":34},"30 days","Account terms",[36,44,52],{"key":37,"slug":37,"category":15,"title":38,"excerpt":39,"readingMinutes":40,"updated":30,"cover":41},"selling-wholesale-coffee-to-cafes","Selling wholesale coffee to cafes: winning and keeping accounts","Cafes rarely switch roaster for a slightly better coffee. They switch for reliability, support and someone who understands their business. How to find, win and keep wholesale accounts.",8,{"figure":42,"kicker":43},"1 kg bags","Wholesale",{"key":45,"slug":45,"category":46,"title":47,"excerpt":48,"readingMinutes":31,"updated":30,"cover":49},"roastery-cash-flow","running","Cash flow in a roastery: green coffee, credit terms and growth","You pay for green coffee weeks or months before a cafe pays you for the roasted result. Here is where the cash goes, the forecast that shows it early, and the levers that bring it back.",{"figure":50,"kicker":51},"13 weeks","Cash flow",{"key":53,"slug":53,"category":54,"title":55,"excerpt":56,"readingMinutes":57,"updated":30,"cover":58},"leasing-vs-buying-roastery-equipment","equipment","Leasing, hire purchase or buying roastery equipment","Paying cash for a roaster is cheapest on paper and riskiest for cash flow. How leasing, hire purchase and loans compare, and how to work out the real cost of each.",6,{"figure":59,"kicker":60},"Lease?","Finance",[62,64,66,99,101,103,113,115,117,119],{"p":63},"A short, clear set of trading terms protects your cash, your equipment and the relationship. Cafes are small businesses too, and many close; your terms decide whether you are paid and whether you get your grinder back. Have a solicitor review your standard terms once; then use them for every account.",{"h2":65},"What the terms should cover",{"table":67},{"head":68,"rows":71},[69,70],"Term","Typical approach",[72,75,78,81,84,87,90,93,96],[73,74],"Payment terms","14 or 30 days from invoice; direct debit where possible; new accounts on shorter terms or prepayment",[76,77],"Credit limit","A maximum owed at any time, set from a credit check and order size",[79,80],"Late payment","Supply paused when overdue; statutory interest and compensation may apply to late commercial payments",[82,83],"Minimum order","A minimum per delivery, or a delivery charge below it",[85,86],"Delivery","Delivery days, order cut-off times, who signs for goods",[88,89],"Prices and reviews","Prices per kg by tier, how and when they can change, notice period",[91,92],"Retention of title","Coffee remains yours until paid for",[94,95],"Quality and complaints","How to report a problem and how long they have",[97,98],"Ending the agreement","Notice period, final invoice, return of equipment",{"h2":100},"Equipment on loan",{"p":102},"Placing a grinder or espresso machine with a cafe is an investment that pays back only through coffee volume. Put it in a separate, signed equipment agreement:",{"checklist":104,"title":112},[105,106,107,108,109,110,111],"The equipment, with serial numbers and value, and that it remains your property","The minimum coffee volume per week or month, and the minimum term","What happens if volume falls short: a rental charge or a review","Who services it, who pays for repairs from misuse, and water filter changes","Insurance while it is on their premises","Your right to recover it on termination or insolvency, with access to the premises","A buy-out price if they want to keep it","Equipment agreement essentials",{"h2":114},"Credit checks",{"p":116},"For limited companies, check filed accounts and status at Companies House; for any account, a business credit report helps set a sensible limit. Ask for trade references for large accounts. Start new accounts on a modest limit and raise it with a payment record.",{"h2":118},"Enforcing terms without losing the account",{"ul":120},[121,122,123,124],"Send statements monthly and reminders on the due date, automatically if you can","Call before you pause supply; most late payers respond to a friendly call","Pause supply at the agreed point every time; inconsistency teaches customers to pay last","For persistent late payers, move to prepayment or direct debit",[126,129],{"q":127,"a":128},"What payment terms should I give cafes?","14 or 30 days from invoice is common, with shorter terms or prepayment for new accounts. Direct debit removes most chasing.",{"q":130,"a":131},"Can I charge interest on late payments?","Under the Late Payment of Commercial Debts (Interest) Act 1998, businesses can usually claim statutory interest and fixed compensation on late commercial payments, unless the contract sets a substantial alternative.",[133,137,141],{"target":134,"label":135,"note":136},"page:sales","Terms, limits and overdue accounts","Payment terms and credit limits per customer, with overdue lists.",{"target":138,"label":139,"note":140},"page:leasing","Equipment agreements","Machines placed with cafes, their terms and minimum volumes.",{"target":142,"label":143,"note":144},"page:portal","Cafe portal","Customers see statements and pay online.",[146,150],{"name":147,"title":148,"url":149},"GOV.UK","Late commercial payments: charging interest and debt recovery","https:\u002F\u002Fwww.gov.uk\u002Flate-commercial-payments-interest-debt-recovery",{"name":151,"title":152,"url":153},"Companies House","Search the register","https:\u002F\u002Ffind-and-update.company-information.service.gov.uk\u002F",{"en-US":6,"en-GB":6,"de-DE":8,"es-ES":10,"es-419":10,"fr-FR":9,"it-IT":13,"ja-JP":6,"pt-BR":11,"nl-NL":14,"el-GR":6,"fi-FI":6,"et-EE":6,"lv-LV":6,"lt-LT":6,"sk-SK":6,"sl-SI":6,"pt-PT":12},{"how-to-start-a-coffee-roasting-business":156,"coffee-roastery-business-plan":157,"coffee-roastery-startup-costs":158,"roastery-premises-and-planning-permission":159,"register-a-food-business-as-a-coffee-roaster":160,"haccp-plan-for-coffee-roasters":161,"insurance-for-coffee-roasters":162,"business-structure-for-a-roastery":163,"how-to-price-wholesale-coffee":164,"retail-coffee-pricing":165,"gross-margin-per-kg":166,"roastery-cash-flow":45,"staffing-a-roastery":167,"roastery-production-planning":168,"batch-scheduling-for-roasters":169,"roast-loss-and-shrinkage":170,"roastery-stock-control":171,"choosing-a-coffee-roaster":172,"gas-vs-electric-coffee-roasters":173,"new-vs-used-coffee-roaster":174,"buying-a-used-coffee-roaster-checklist":175,"importing-a-coffee-roaster":176,"afterburners-and-roaster-emissions":177,"roastery-extraction-and-ventilation":178,"commercial-coffee-grinders-for-roasteries":179,"coffee-packing-lines-and-heat-sealers":180,"coffee-roaster-maintenance-schedule":181,"leasing-vs-buying-roastery-equipment":53,"how-to-buy-green-coffee":182,"green-coffee-importers-vs-direct-trade":183,"importing-green-coffee-into-the-uk":184,"green-coffee-contracts-and-incoterms":185,"green-coffee-samples-and-sample-roasting":186,"grading-and-cupping-green-coffee":187,"green-coffee-moisture-and-density":188,"storing-green-coffee":189,"green-coffee-landed-cost":190,"selling-wholesale-coffee-to-cafes":37,"cafe-wholesale-account-terms":6,"coffee-subscription-business":191,"selling-coffee-online":192,"selling-coffee-at-markets-and-events":193,"private-label-coffee":194,"b2b-coffee-pricing-tiers":195,"coffee-labelling-uk":196,"allergens-for-coffee-roasters":197,"vat-on-coffee":198,"coffee-traceability":199,"food-safety-records-for-roasters":200,"roast-profiling-for-consistency":201,"coffee-roastery-qc-programme":202,"production-cupping-protocol":203,"development-time-and-roast-logging":204,"coffee-roasting-software-buyers-guide":205,"when-to-buy-a-second-roaster":206,"contract-roasting":207,"hiring-a-head-roaster":208,"multi-site-roastery":209},"how-to-start-a-coffee-roasting-business","coffee-roastery-business-plan","coffee-roastery-startup-costs","roastery-premises-and-planning-permission","register-a-food-business-as-a-coffee-roaster","haccp-plan-for-coffee-roasters","insurance-for-coffee-roasters","business-structure-for-a-roastery","how-to-price-wholesale-coffee","retail-coffee-pricing","gross-margin-per-kg","staffing-a-roastery","roastery-production-planning","batch-scheduling-for-roasters","roast-loss-and-shrinkage","roastery-stock-control","choosing-a-coffee-roaster","gas-vs-electric-coffee-roasters","new-vs-used-coffee-roaster","buying-a-used-coffee-roaster-checklist","importing-a-coffee-roaster","afterburners-and-roaster-emissions","roastery-extraction-and-ventilation","commercial-coffee-grinders-for-roasteries","coffee-packing-lines-and-heat-sealers","coffee-roaster-maintenance-schedule","how-to-buy-green-coffee","green-coffee-importers-vs-direct-trade","importing-green-coffee-into-the-uk","green-coffee-contracts-and-incoterms","green-coffee-samples-and-sample-roasting","grading-and-cupping-green-coffee","green-coffee-moisture-and-density","storing-green-coffee","green-coffee-landed-cost","coffee-subscription-business","selling-coffee-online","selling-coffee-at-markets-and-events","private-label-coffee","b2b-coffee-pricing-tiers","coffee-labelling-uk","allergens-for-coffee-roasters","vat-on-coffee","coffee-traceability","food-safety-records-for-roasters","roast-profiling-for-consistency","coffee-roastery-qc-programme","production-cupping-protocol","development-time-and-roast-logging","coffee-roasting-software-buyers-guide","when-to-buy-a-second-roaster","contract-roasting","hiring-a-head-roaster","multi-site-roastery","selling-coffee",{"starting":212,"running":213,"equipment":214,"green-coffee":215,"selling":210,"compliance":216,"quality":217,"scaling":218},"starting-a-roastery","running-a-roastery","roasting-equipment","green-coffee-buying","compliance","roasting-quality","scaling-a-roastery",1791626954251]